Frequently Asked Questions - Volunteering

Frequently Asked Questions

Q: What are you doing to keep volunteers safe?

A: As a food handling organization, we have always been keenly focused on health and safety. In response to COVID-19, we have implemented the following safeguards to make this experience as safe as possible. These apply to all people, including those who are partially or fully vaccinated. Please read and follow them for the good of everyone.

  • Volunteers must meet certain eligibility requirements to be able to sign up and participate in shifts.
  • We require that non-household members maintain social distancing (a minimum of 6 feet) at all times in the Central Texas Food Bank building and at Mobile Food Pantry sites. Shift sizes have been reduced and tasks planned so that social distancing can be implemented.
  • We have implemented touchless volunteer check in.
  • We are cleaning high touch areas in the building once per day based on current CDC guidelines.
  • All volunteers in the building must wash their hands before beginning their shift. We are providing hand sanitizer and gloves.
  • All guests, including all volunteers, are currently required to wear a mask at the Food Bank. Volunteers and staff are also required to wear masks at all distributions. Masks must cover the nose and mouth and in accordance with CDC guidelines, please do not wear gaiters, bandanas, or masks with valves that don’t have a filter.

Q: What are the eligibility requirements to volunteer?

A: Volunteers, including those who are partially or fully vaccinated, must be able to say YES to all of the following statements when they come in to volunteer:

  • I do not have any symptoms of COVID-19 or any other communicable illness
  • In the past 14 days, I have not been in contact with someone who has COVID-19, and I have not been in contact with someone who has been exposed to COVID-19 or who is quarantining for COVID-19 exposure
  • Additional requirement for volunteers who have NOT been vaccinated against COVID-19: I have not traveled on a bus, train, plane or other public transportation in the past 7 days

If you have had COVID-19 symptoms or tested positive for COVID-19, you can return to volunteering if all of the following are true:

  • It has been 10 days since your symptoms first appeared
  • At least 24 hours have passed since you had a fever without the use of fever-reducing medication
  • Any other symptoms have improved

Thank you for carefully self-screening according to these eligibility requirements before coming in to volunteer. Your support as a volunteer makes our mission possible, and your safety as a volunteer, as well as the safety of our staff and clients, is very important to us. We understand these requirements are strict, but as an essential service we must be diligent to ensure that we can continue the fight against hunger.

Q: What kind of face covering can I wear?

A: Face coverings should fit snugly over your nose and chin, covering your mouth and fitting closely on the sides. According to CDC guidelines, gaiters, bandanas, and face masks with valves that do not have a filter behind them are not as effective in providing protection, so please find an alternative cloth face covering before your shift.

Q: I want to volunteer! How do I begin?

A: All volunteers are required to create an account and sign up for their spot online before arriving onsite. This includes children, guardians, or each member of a group that has a reservation. With social distancing requirements, only a limited number of volunteers can participate in each shift. If you show up to a volunteer shift without first creating an account and signing up for a spot, it is unlikely that you will be able to volunteer.

You will be able to see up to one month at a time of volunteer opportunities available for signups. Individuals can self-schedule into any shift where there are available spots. If you’re interested in coming as a group, we’re currently taking group requests of up to 30 for our Warehouse - Food Sorting shifts.

Q: I want to help but all the shifts look full! Is there something else I can do?

A: The best way to help from home is to do a virtual food drive (VFD) to help raise money online. Funds raised through a VFD are flexible – the Food Bank can put your dollars toward the area of greatest need, which helps us prepare for and respond to evolving situations like COVID-19.

We also encourage you to check the calendar frequently. When cancellations occur, spots automatically open up on the website. If the shift you’re interested in is marked “Full” or “Reserved”, there are no more available slots for that shift.

Q: What’s the age requirement to volunteer?

A: You must be 15 years or older to volunteer at a mobile food pantry. You must be 8 years or older to volunteer in the warehouse, and you must be 15 years or older to volunteer in the kitchen with us. All volunteers under 18 years of age require an adult chaperone who is over 21 years or older from the same household, and the minor and guardian must each create an account and register for their own volunteer spot. Youth under age 8 are unable to volunteer with us and/or enter our volunteer workspaces for safety reasons. We do not offer childcare services during volunteer shifts.

Also, we are not able to schedule or host groups of youth volunteers right now. Individual youth volunteers are still welcome to sign up with a parent or guardian age 21+ in the warehouse-food sorting or kitchen shifts. In the warehouse, we are working with a limited number of volunteer spots, and due to necessary social distancing protocols, many of our volunteer jobs must be covered by a single individual working independently. Unfortunately, larger youth groups are not workable in this current context. We are sincerely looking forward to the time when we can welcome our youth volunteer groups back to serve.

Q: How do I register my child to come volunteer with me? My children do not have their own phone number and/or email address. Can they use mine as their adult chaperone?

A: Each person that comes to volunteer has to create an account and register for a volunteer spot under their own name, including minors. To create your child’s account, sign out of your own first. If your child does not have his/her own phone number and/or email address, adult chaperones/parents/guardians may use their own contact information to create an account for each child. Once the account is created, you can sign them up for the shift.

Q: I need to arrive late or leave early, is that a problem?

A: If you think you may need to arrive late or leave early, please find a different shift that you can fully attend.  It is more important than ever that you stay for your entire shift. When volunteers arrive late, exit early, or do not attend, we are left struggling to feed hungry people.

You should arrive 5-10 minutes before your scheduled shift time to check-in and be ready to participate in important training. Volunteers who arrive after their scheduled shift start time may not be permitted to join the volunteer shift. Specifically, warehouse volunteers who arrive more than 30 minutes after the shift begins will have missed important training and will be asked to come back another day.

Q: I would like to donate food before my volunteer shift. How do I do that?

A: We accept contactless food donations during our regular business hours, Monday – Friday, 8:00 a.m.-5:00 p.m. All food donations are received in the back of our building (look for the “Delivery Entrance” sign off of Burleson). Please plan to drop off donations in that location before or after your shift, as it is not accessible once you are in the building.

Q: Where can I put my personal belongings while I volunteer?

A: Each program area has a designated space for you to store your personal belongings for your shift. Please remember, the Food Bank is not responsible for lost or stolen items while you are serving with us. Volunteers do not need to bring any tools or personal items. Please make sure you wear closed-toe shoes and appropriate clothing for your shift. If you need a water bottle, please bring your own.

Q: Why do you need my personal information for the registration process?

A: We fully respect your privacy, and the Food Bank will never sell or share your personal information for any reason. We collect only required information and records on each individual (such as a volunteer agreement and media release).  For this reason, each volunteer must create their own account prior to serving with the Food Bank.

Q: Is the Warehouse climate-controlled?

A: Part of our warehouse is climate controlled. However, some of our volunteers in every shift will be working in an area of the warehouse that is not climate controlled, and in the summer it can get quite warm. So please come dressed for your comfort with breathable clothing.

Kitchen shifts may take place in a cooler/freezer area. Volunteers are encouraged to bring their own warm jackets. Garden and Mobile Food Pantry shifts take place outdoors, so please come prepared with the appropriate attire for the weather and plenty of water.

Q: I’m allergic to certain foods. Will that impact my volunteer duties?

A: If you have food allergies, please communicate that with our staff before your shift date so that we may discuss what accommodations may be possible. If you have severe or life-threatening food allergies, we cannot guarantee or prevent exposure and encourage you to reconsider joining any volunteer shift with us.

Q: Is there a private lactation room at the Food Bank?

A: Yes, the Food Bank features a lactation room for guests and volunteers needing a private place to express milk. The room features a dedicated refrigerator, sink with soap and paper towels, cleaning supplies, a comfortable chair and foot rest. Please see a Volunteer Engagement staff member for access to the room.

Q: I need proof or verification of my hours at the end of my shift. Will I receive a verification letter?

A: The Food Bank does not provide verification documents for service time. If you need something signed, you must bring your own form or paperwork, which we will be happy to sign at the end of your shift. If you volunteer at a Mobile Pantry, you must get your paperwork signed while you are present at the shift. We are not able to confirm service hours completed at a mobile pantry after the fact.

Additionally, you can access an official report on any warehouse, garden, or kitchen hours (not mobile pantry) through your volunteer account. In the drop-down menu of your account, select “view hours”. On that page select the orange “view hour history button”, select the date range you’d like to see and select “update” to see a printable report of your hours. If you are seeking proof of your hours for court-mandated community service restitution, please see our guidelines for community service here.

Q: Is there a room my group can use for lunch purposes? Or can my group schedule a tour before/after the volunteer shift?

A: Until further notice, we are not conducting any non-essential volunteer activities onsite, including tours, meals, or room rentals. Thank you for your understanding.

Q: Can we take photos while volunteering?

A: Photos are encouraged during service shifts, while being respectful of your shift leader and fellow volunteers. We encourage volunteers to share photos online. Please tag us!